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Controller
Category
Office
Location
Elkwood, VA 22718
United States of America
Description
The Controller shall report to the Director of Operations, working alongside and in coordination with bookkeeping team, staff and licensed CPA to ensure the vision and mission of the ministry is upheld in the highest regard.
Qualifications
• Servant's heart and desire to please God
• Self-motivated and proactive
• Ability to follow instructions and work well with others as part of a team
• Ability to be flexible and think on-the-fly in high-stress environments
• Ability to keep confidential information in an ethical manner
• Ability to communicate in a clear, concise, courteous and timely manner
• Able to effectively prioritize and delegate tasks and projects
• Able to maintain a healthy balance of ministry and family life
Experience and Education
The Controller position requires:
• Six years minimum experience in an Accounting or related field
• Basic general computer knowledge
• Thorough knowledge of Quickbooks and standard accounting procedures
• Proficient knowledge of spreadsheets (mail merge experience helpful)
Controller Responsibilities
The Controller shall be responsible for:
• Knowledge of all finances across the breadth of the ministry. (Donor & vendor accounts, chaplaincy fees, credit cards, bank accounts, utilities, taxes, donations, deployments and events)
• Corporate filings, including tax exemption, charitable solicitation, credit applications
• Making recommendations for improvements, savings and efficiencies relating to finances, accounts and taxes.
• Providing accurate and timely reports for leadership, monthly donation reports for staff
• Administrative role of maintaining donor and vendor files, accounts, service and support (phone interaction, credit applications, electronic and paper correspondence, as required).
• Administrative role of maintaining Christ In Action's corporate tax & government accounts alongside of CIA's CPA (tax-exemptions, business licenses, charitable solicitation, donation & expense reporting, taxes withheld)
• Administrative role of year-end accounting tasks, including income tax/990 filing, donor statements, issuing w2s/1099s and other tax forms
• Other responsibilities as assigned
Facilities/Warehouse (Logistics)
Category
Facility
Location
CIA Headquarters
Culpeper, VA
United States of America
Description
The Facilities/Warehouse (Logistics) Manager shall report to the Director of Operations, working alongside and in coordination with Executive staff to arrange priorities, disseminate/execute inventory tasks, and work within budgets, ensuring the vision and mission of the ministry is upheld in the highest regard. The Inventory/Warehouse (Logistics) Manager may oversee a team of staff/volunteers to maintain CIA's inventory and warehouse.
Posess spiritual, emotional and behavioral maturity, reflected in the following areas:
• Servant's heart and desire to please God
• Ability to develop and follow procedures and work well with others as part of a team
• Leadership skills to motivate and effectively engage a combination of staff and volunteers
• Ability to delegate, communicate effectively and give clear instructions
• Ability to be flexible and think on-the-fly in high-stress environments
• Ability to keep, organize and maintain large amounts of information
• Able to maintain a healthy balance of ministry and family life
Experience and Education
The Inventory/Warehouse Manager position requires:
• Six years minimum experience in a logistics or related field
• Basic general computer knowledge, with a trainable mind and teachable spirit
• Thorough knowledge of industry-standard inventory procedures
• Basic knowledge of spreadsheets
• Forklift and safety certification
Inventory/Warehouse Manager Responsibilities
The Inventory/Warehouse Manager shall be responsible for:
• Knowledge of all inventory and equipment across the breadth of the ministry: fixed assets (vehicles, trailers, equipment over $1000), inventory items (non-consumable), and supplies (consumable).
• Making recommendations for improvements, savings and efficiencies relating to equipment and inventory (procedures, procurement, roles & responsibilities).
• Complete (or delegate) inventory/warehouse tasks, taking into account priorities as coordinated with other staff.
• Oversee and coordinate tracking of gifts-in-kind with bookkeeper and CPA.
• Providing accurate and timely reports for leadership
• Administrative role of maintaining equipment purchase, manual and maintenance records.
• Other responsibilities as assigned
Full-Time Technical Director
Category
Technical
Location
CIA Headquarters
Culpeper, VA
United States of America
Description
The Director of Information Technology shall report to the Director of Operations, working alongside and in coordination with senior staff to ensure the vision and mission of the ministry is upheld in the highest regard.
Possess spiritual, emotional and behavioral maturity, reflected in the following areas:
• Servant's heart and desire to please God
• Ability to follow instructions and work well with others as part of a team
• Intuitive and adaptable problem-solving skills
• Ability to be flexible and think on-the-fly in high-stress environments and make decisions
• Ability to keep confidential information in an ethical manner
• Able to maintain a healthy balance of ministry and family life
Experience and Education
The Director of Information Technology position requires:
• Six years minimum experience in an IT or related field
• Two-year degree in IT or related field
IT Responsibilities
The Director of Information Technology shall be responsible for:
• Knowledge of all uses and implementations of technology across the breadth of the ministry. (Office PCs/Macs, Mobile PCs, Wireless, Security for facilities, deployments and events)
• Making recommendations for improvements and efficiencies relating to technology solutions and equipment.
• Overseeing of technology projects and upgrades to existing systems.
• Administrative role of network administrator with respect to hardware, software, maintenance, user training, service and support.
• Administrative role of systems administrator with respect to hardware, software, maintenance, user training, service and support: Phone, CRM, CMMS, Quickbooks, Office Suite.
• Maintaining and managing the Christ In Action website/email systems and support team.
• Depending on applicant’s background, administration of media design department may be included.
• Other responsibilities as assigned
Grounds/Facilities Maintenance Technician
Category
Facility
Location
CIA Headquarters
Culpeper, VA
United States of America
Description
The Grounds/Facilities Maintenance Technician shall report to the Facilities manager, working alongside and in coordination with other team members to ensure the vision and mission of the ministry is upheld in the highest regard. The Grounds/Facilities Maintenance Technician may work with a team of staff/volunteers to maintain CIA's grounds and facilites.
Posess spiritual, emotional and behavioral maturity, reflected in the following areas:
• Servant's heart and desire to please God
• Ability to follow instructions and work well with others as part of a team
• Ability to communicate effectively
• Able to maintain a healthy balance of ministry and family life
Experience and Education
The Grounds/Facilities Maintenance Technician position requires:
• Two years minimum experience in a facilities maintenance, logistics or related field
• Basic general computer knowledge helpful, with a trainable mind and teachable spirit
Grounds/Facilities Maintenance Technician Responsibilities
The Grounds/Facilities Maintenance Technician shall be responsible for:
• Knowledge of the Christ In Action grounds/facilities owned and rented in the Northern Virginia region
• Making recommendations for improvements, savings and efficiencies relating to grounds and facilities
• Complete (or delegate) tasks (lawn care, repairs, pest control, cleaning) to care for and maintain the grounds/facilities to keep them in neat, professional and working order, taking into account priorities as coordinated with other staff.
• Providing accurate and timely reports of needs, damages, propsed solutions and project cost estimates for leadership
• Determine and arrange for routine maintenance and inspections needed for grounds/facilities (i.e., fire sprinkler, fire extinguisher, HVAC filters, safety, etc)
• Identify and propose solutions for safety concerns
• Administrative role of maintaining purchase, manual, inspection and maintenance records.
• Other responsibilities as assigned
Receptionist Team
Category
Office
Location
Christ In Action HQ
Culpeper, VA
United States of America
Description
The Receptionist shall report to the Director of Operations, working alongside and in coordination with the receptionist team to ensure the vision and mission of the ministry is upheld in the highest regard.
Possess spiritual, emotional and behavioral maturity, reflected in the following areas:
• Servant's heart and desire to please God
• Ability to follow instructions and work well with others as part of a team
• Intuitive and adaptable problem-solving skills
• Ability to be flexible and think on-the-fly in high-stress environments
• Ability to keep confidential information in an ethical manner
• Able to maintain a healthy balance of ministry and family life
Experience and Education
The Receptionist position requires:
• Two years minimum experience in an administrative assistant role/function
• Computer skills/experience with a trainable mind and teachable spirit
Receptionist Responsibilities
The Team of Receptionists shall be responsible for:
• Having a physical presence in the CIA National Headquarters (Culpeper, VA) at least one full day per week
• Stay up to date on recent and upcoming Christ In Action events and activities
• Check & Sort Mail
• Check voicemail regularly, answer phones professionally, and effectively communicate phone messages in a timely manner
• Answer questions about Christ In Action (upcoming events, how to give, how to register, how to become a chaplain, basic FBFR questions, refer to local resources)
• Process donations (phone, in-person)
• Process Event registrations (phone, in-person)
• Process Chaplain application/renewal payments (phone, in-person)
• Update personal information/addresses in our database (phone, returned mail)
• Perform Mail Merges & Mail letters
• Call constituents for followup (volunteers, event registrants, chaplains)
• Update unsubscribed/bounced email addresses (data entry & phone calls)
• Data Entry (training & event rosters)
• Stock paper products (printers, kitchen, bathrooms)
• Make shipping arrangements
• Fill online store orders
• Order office supplies
• Monitor, forward, and/or respond to organization emails and Facebook Messages
• Other responsibilities as assigned
